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Assistant Business Administrator - Finance

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Job Title : Assistant Business Administrator - Finance
NORMALIZED JOB TITLE* : Business Analyst
Job Display Categories : Business,Accounting,Administrative / Clerical
Category :     
Matched Category : business,accounting_finance,administrative_clerical
ADID : 19888121
Job ID : 133707264     
Job Code : STA011601     
Job Source : direct_employer     
Job Summary : Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college....
Work Status :     
Work Shift :        
Work Type :      
Work From Home : 0
Parse ID :   1486747479     
Posting Date :     2023-01-19T08:00:00Z     
Modified Date : 2023-01-19T13:00:00Z
Posting Company :  Equest Careers     
Posting Company ID :  0 
Remote Details URL :  
Search Networks :
Assigned Category :        

*a normalized job title is a standardized version of a job title that has been modified to conform to a specific format or set of conventions, This process can involve removing any unnecessary words or phrases,The goal of normalizing job titles is to make it easier to search, sort and compare job titles across different sources

Job CRITERIA

Job Profile

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.

  • Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
  • Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
  • Assist Department Business Administrator with administration of grant activity; reconciliation and financial tracking.
  • Assist Department Business Administrator with various reports and tracking related to gift activity and internal awards.
  • Participates in the development of the annual budgets.
  • Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
  • Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
  • Develops and maintains informational databases for the college.
  • Represents the college on behalf of the Business Administrator as required.
  • Performs other job-related duties as assigned.

    • Research Administration (Specific Duties)

    Responsible for tracking financial information and performing a variety of accounting duties associated with the managing and reporting of sponsored research activity for the department. Serve as liaison with the Division of Research and advise Principal Investigators in areas pertaining to accounting standards, regulatory and Institutional principles and policies.

  • Review award terms and conditions, budget, and sponsor specific guidelines for financial conditions; including but not limited to billing requirements, reporting, and spending restrictions and be able to advise Principal Investigators accordingly and as needed.
  • Setup new cost centers in department database. and ensure financial terms are recorded with appropriate key attributes.
  • Reconcile expenses posted to project cost centers to identify errors or discrepancies and make correction; communicates with Principal Investigators and DBA about prior approvals for expenses, no-cost extensions, and other changes affecting the award budget.
  • Monitor budget variance and work with the Division of Research Administrator to obtain sponsor approval for deviations not in accordance with the award's terms and conditions.
  • Collaborate with Principal Investigators and Division of Research to ensure accurate and timely processing of financial reports.
  • Assist Principal Investigators, as needed, in review of Sponsor invoices and reports.
  • Address inquiries from Department Administrator and Principal Investigators and Division of Research regarding financial data, allowable cost and other sponsors restrictions and limitations.
  • Compiles recurring and ad hoc financial reports for management and faculty, advising on status of accounts. Serves as initial review of financial documents for accuracy and availability of funds.
  • Creates journals to correct discrepancies and cost overruns.

    • EEO/AA
    Bachelors and 3 years experience

    Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

    • Department is willing to do education in lieu of experience.
    • This position may be eligible for Alternative Work Arrangements.






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    Please  Apply for a vacancy before the role expired at 2023-02-18T07:59:59Z

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    Firm Profile Description

    Company Profile Description of University of HoustonUniversity of Houston


    Company Name : University of Houston
    Company Industry :    
    Company ID : 1568767
    Company Type :
    Company Profile URL :
    Company Country : US
    Company City : Houston / Houston
    State :   TX    
    Zip :  77002 
    Company Confidential :
    Company Size :  
    Client ID : hireahero
    Latitude : 29.75246     
    Longitude :    -95.36977
    Location : Houston, TX 77002  
    Formatted City State :Houston, TX
    Formatted City State Country  : Houston, TX US   
    Normalized Country: US 
    Normalized State: TX

    Source Job Details : 

    URL Source :  https://hireahero.org/jobs/assistant-business-administrator-finance-houston-tx-77002-133707264-d?rsite=careercast&rgroup=1&clientid=hireahero&widget=1&type=job&
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